Job Description
We are seeking a proactive, highly organized, and experienced Executive Assistant to provide comprehensive support to two Senior Directors in Debt Finance based out of London.
You will be responsible for ensuring seamless diary management for Senior stakeholders within the UK Debt Finance team and fostering strong relationships both internally with employees across our group institutions and externally.
Candidates should be comfortable working in UK shift timings.
Immediate Joiners / candidates with 1 month notice period is preferred.
Responsibilities:
- 1. Have a calm, friendly and professional manner across all communication channels – phone, email, in person, etc. to all clients and staff
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients and guests
- “Connect the dots” and demonstrate critical thinking
- Pick up tasks as they come in; think on your feet
- Promote and embody a collegial team culture
- Be a good listener – someone who elicits and understands requirements readily
- 2. Handle sensitive and confidential information with professionalism.
- 3. Deliver and action all tasks assigned within a timely manner. Be reliable, understand timelines and ensure you can run things end to end:
- Ongoing calendar management
- Complex and global travel arrangements
- All calls/emails/messages should be read as soon as it comes
- 4. Be a gate keeper
- Be very discreet as you will have access to highly confidential information; no meeting, data or personal information should be shared
- Understanding scheduling quirks, knowing when to push back, and know what should be booked in the calendar and what shouldn’t
- Learn names and faces of all in OakNorth, including key global employees
- Intelligent and alert; pick up on nuances and navigates difficult terrain with ease
Job Requirements:
- Bachelor's degree or equivalent experience in a related field
- Minimum of 5 years of experience as an executive assistant or in a similar role supporting senior executives
- Exceptional organizational and time management skills with a keen attention to detail
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to multitask and prioritize effectively in a fast-paced environment
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels
- Discretion and confidentiality in handling sensitive information
Personal Attributes:
- Exceptional administrative skills
- Effective time management
- Self-driven and motivated, with the ability to work independently with minimal guidance
- Personal drive (proactive), flexible, creative (thinks out of the box), result-driven, responsible, curious, team player, and fast learner
- Team player
- Hands-on attitude, willing/capable of understanding the big picture
- Ability to succeed in a culture where change and speed are part of daily work
- Ability to prioritize and manage workflows and multitask
- Ability to work in hybrid/in-office set up
If you have a passion for project and calendar management, along with the necessary skills and qualifications, we’re excited to connect with you.
Benefits & Perks:
- Equity. We want people to have a stake in the business so that all our interests are aligned
- Health Insurance for employee and dependents
- Wellbeing and social events
- Support causes that matter to you – Volunteering time off
