Office Manager & Executive Assistant

Thrive Global

New York City, NY, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 06/10/2024
  • Website: thriveglobal.com
  • Company Address: 599 Broadway, 6, New York, NY 10012, US

About Thrive Global

Founded by Arianna Huffington in 2016, Thrive Global is a leading behavior change technology company with the mission to improve productivity and health outcomes – one Microstep at a time.

Job Description

Thrive is a leading behavior change technology company founded by Arianna Huffington in 2016 with the mission to end the stress and burnout epidemic. Thrive helps individuals and organizations improve well-being, performance and mental resilience with its AI-powered behavior change technology platform. Thrive’s Microsteps – small, science-backed steps to improve health and productivity – have been adopted by employees at more than 125 organizations in over 140 countries, from frontline and call center workers to executives at multinational companies.

As the Office Manager and Executive Assistant of our new New York office you will be the point person that will make sure everything in the office is running smoothly! You are an operational all-star who thrives on wearing many hats. You love paying attention to the smallest details and thinking about the thoughtful changes that will enhance the office culture.

Who We Are Looking For

  • 2+ years of administrative experience (preferably with at least 1 year of experience in a fast growth start-up).

  • Hands-on mentality, and a belief that no task is too big or too small. 

  • You can easily toggle between being scrappy and sophisticated depending on the occasion.

  • You have experience supporting several leaders at a time and can own the calendar of Thrive’s Chief Training Officer.

 

How You’ll Contribute

In this role you will manage the day-to-day operations and overall experience at Thrive’s New York office. You’ll work with stakeholders from all teams at Thrive and have a wide range of responsibilities, including: 

  • Support our employees and guests with kindness, enthusiasm and urgency.

  • Manage inventory and shipments as needed of office snacks, supplies, and swag.

  • Plan and execute in-office events, including working directly with vendors, setting up the space, and communicating with internal and external stakeholders.

  • Manage executive calendars and coordinate events & travel for our leaders both onsite in New York and offsite.

  • Manage and distribute mail and own package pickup and delivery.

  • Liaise directly with building management and ensure swift resolution of any office issues.

  • Manage employee rewards & recognition programs (recognizing birthdays, work anniversaries, and other special events in our employees’ lives).

  • Support recruiting and onboarding efforts for candidates and new hires.

 

Must Haves

  • Excellent  communication skills
  • Calendar management experience

What We Offer:

  • Being part of a mission­-driven company that’s truly making a difference in the lives of people around the world. ­
  • Ability to develop within the company and shape our growth strategy.
  • A human-centric culture with a range of wellness perks and benefits.
  • A competitive compensation package.
  • Medical, dental and vision coverage + 401k program with company match.
  • Generous paid time-off programs.

Compensation for this role depends on level, and will likely fall in the $60,000-80,000 range. We provide a competitive mix of salary, performance bonus, and equity

Thrive is deeply committed to creating a safe and welcoming work environment free of discrimination and harassment so that all employees can bring their whole selves to work.

Thrive is proud to ensure equal employment opportunity (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, disability, genetics, gender, gender identity, gender expression, sexual orientation, age, marital status, family or parental status, veteran status, or any other characteristic protected by applicable federal, state or local law.

Thrive is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. Please inform Thrive’s Recruiting team if you need any assistance completing any forms or to otherwise participate in the application process.

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.