Executive Assistant


Palo Alto, CA, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 05/22/2024
  • Website: www.glean.com
  • Company Address: 260 Sheridan Ave, Suite 300, Palo Alto, CA 94306 United States

About Glean

Generative AI powered by search. Glean is the AI-powered work assistant— across all your company's data.

Job Description

About Glean

We’re on a mission to make knowledge work faster and more humane. We believe that AI will fundamentally transform how people work. In the future, everyone will work in tandem with expert AI assistants who find knowledge, create and synthesize information, and execute work. These assistants will free people up to focus on the higher-level, creative aspects of their work.

We’re building a system of intelligence for every company in the world. On the surface, you can think of it as Google + ChatGPT for the enterprise. Under the hood, our platform is the connective tissue between AI and knowledge. It brings all of a company’s knowledge together, understands it at a deep level, provides industry-leading search relevance over it, and connects it to generative AI agents and applications.

Glean was founded by a seasoned team of former Google search and Facebook engineers who saw a need in the enterprise space for their technical depth and passion for AI. We’re a diverse team of curious and creative people who want to help each other get big things done—so we can help other teams do the same. 

We're backed by some of the Valley's leading venture capitalists—including Sequoia, Kleiner Perkins, Lightspeed, and General Catalyst—and have assembled a world-class team with senior leadership experience at Google, Slack, Facebook, Dropbox, Rubrik, Uber, Intercom, Pinterest, Palantir, and others.
We are seeking a highly organized and efficient Executive Assistant to provide comprehensive support to several executives within our organization. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks and priorities effectively.

Who you are

  • BA/BS Degree
  • Proven experience as an Executive Assistant or similar role, supporting multiple executives.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
  • Ability to handle sensitive and confidential information with discretion.
  • Ability to work independently and as part of a team.
  • Flexibility to adapt to changing priorities and demands.

Key Knowledge & Skills

  • Calendar Management:
    • Coordinate and manage schedules for multiple executives, ensuring efficient use of their time.
    • Schedule and confirm appointments, meetings, and conference calls.
    • Resolve scheduling conflicts and prioritize commitments as needed.
  • Communication Support:
    • Act as a liaison between executives and internal/external stakeholders.
    • Manage and prioritize incoming correspondence, including emails, phone calls, and messages.
    • Draft and edit correspondence, reports, and presentations on behalf of the executives.
  • Meeting and Event Coordination:
    • Organize and coordinate meetings, including preparing agendas, materials, and logistics.
    • Take meeting minutes and distribute them to relevant parties.
    • Assist in planning and executing events, such as conferences and team offsites.
  • Travel Arrangements:
    • Coordinate travel arrangements for executives, including flights, accommodations, and transportation.
    • Prepare and organize travel itineraries and necessary documentation.
  • Administrative Support:
    • Maintain and update executive contact lists and organizational charts.
    • Assist with expense reporting and budget tracking for executives.
    • Perform ad-hoc administrative tasks as needed to support the executives.
    • Must be in-office at HQ in Palo Alto 5 days a week.

Please note that this job description is not exhaustive and may be subject to change based on the evolving needs of the organization.


  • Competitive compensation
  • Healthcare
  • Flexible work environment and time-off policy
  • 401k
  • Transparent culture
  • Learning and development opportunities
  • Company events
  • Free meals

The standard base salary range for this position is $90,000 - $150,000 annually. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation, equity, and benefits.

We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.