Job Description
Forterra is a leading provider of autonomous systems for ground-based movement in the working world. Amongst some of the earliest innovators in the field of driverless technology, Forterra is focused on building systems that protect front-line soldiers and enable civilian workers in our industrial base. Forterra is the go-to provider of ground autonomy solutions for the U.S. Department of Defense, which harnesses the technology for asymmetric warfare in critical conditions.
About the role
The Forterra Mission Support team is seeking a Fleet Administrator who is highly organized and detail oriented to oversee the operational efficiency, safety, and compliance of our vehicles. This role is responsible for driver management, maintenance coordination, vehicle recordkeeping, fuel management, regulatory compliance, and vehicle shipment logistics. The ideal candidate will bring a proactive approach to managing all aspects of fleet operations with a focus on accountability and cost control.
What you'll do
- Driver Management and partnering with our Customer Success group.
- Track driver schedules, certifications, and performance.
- Maintenance Coordination.
- Schedule and monitor routine and unscheduled vehicle maintenance.
- Maintain records of all service and repair activities.
- Coordinate with vendors and internal stakeholders for timely maintenance completion.
- Vehicle Records Management.
- Maintain accurate documentation for all fleet assets including service logs, mileage, and assignment history.
- Support audits and inventory management with up-to-date vehicle data.
- Fleet Fuel Management, oversee fuel usage with possible reporting and potential to integrate fuel card program.
- Analyze fuel spend and usage patterns to identify cost-saving opportunities.
- Registration, Licensing & Compliance.
- Ensure timely registration renewals, inspections, and licensing.
- Maintain compliance with all local, state, and federal transportation regulations.
- Vehicle Shipment Logistics to include but not limited to:
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- Setting up shipments.
- Organizing records.
- POC with broker, coordinating with loading and unloading personnel, and critically thinking about the situation at hand.
- Coordinate vehicle shipments for new deployments, relocations, or offboarding; being able to intake information and find gaps or thinking through what problems may arise.
- Schedule and track shipments with internal teams and external transport providers.
- Ensure shipment documentation is accurate and delivered on time, such as BOLs, PRO#s, etc.
Qualifications
- Fleet Shipping and Receiving - Identify brokers, coordinating with POCs on shipping receiving end, strong communication skills, Microsoft Planner, Document Management skills, work with team to ensure proper spec sheets are issues for vehicles.
- Fleet Administration - Document management, Microsoft planner, Fleetio, Vehicle PM services, Experience with JIRA, strong communication skills, comfortable with MVA steps, including vehicle registration, etc.
- Mission-First Mindset - We put the needs of the mission and our customers first and understand that the US and its allies have no preordained right to victory in any future conflict.
- Ownership Mentality - We’re looking for owners; those who have a natural bias to assume responsibility, a healthy dose of skepticism, and contribute to a culture of performance.
- Technical Aptitude and Intellectual Curiosity - We are first and foremost a technology company, working at the leading edge of capabilities like machine learning, autonomy, distributed networking, and multi-modal sensor fusion.
- Structured Thinker and Problem Solver - Leading technical programs requires clear communication and well-thought-out plans. A solution-driven approach, the ability to distill complexity into its essential, digestible components, and the ability to supervise execution are critical to ensure mission success.
- 360 Degree Leader - We are a non-hierarchical organization with a matrix structure that is dynamic and evolving. We expect you to be self-aware enough to recognize your position of unstated leadership within the company. You should have a demonstrated ability to lead and influence people through both formal and informal constructs and in situations where there is lack of clarity across teams.
- Strong understanding of transportation regulations and logistics principles.
- Familiarity with DOT regulations, familiarity with transportation logistics, tie-down and eight regulations, hot-shot routes throughout the country.
Preferred Qualifications
- Strong organizational and problem-solving skills.
- Excellent verbal and written communication.
- Comfortable working with SharePoint for things like spreadsheets and scheduling.
- Eagerness to improve process and build out how to train on new processes.
- Knowledge of DOT and vehicle compliance standards.
- Prior experience in fleet administration, logistics coordination, or operations support.
Education & Experience
- High school diploma required; Associate or Bachelor degree preferred.
- Experience with a variety of platforms and customers, both internal and external.
US Salary Range
$55,000 - $65,000 / year
Location:
Clarksburg, MD - Full-Time In-Office
The salary range for this role is an estimate and is based on a wide variety of compensation factors. The salary offered to candidates will vary based on a variety of factors including (but not limited to) relevant work experience, education, specialized training, critical expertise, training, and more. Equity in Forterra is included in most of our full-time, high-demand roles and is therefore considered part of Forterra’s overall compensation package. In addition to base salary and equity, Forterra offers competitive benefits for full-time employees including:
- Premium Healthcare Benefits: Three plan options, including an HSA-eligible plan, with Forterra covering 80% of the plan premium for you and your dependents.
- Basic Life/AD&D, short and long-term disability insurance plans 100% covered by Forterra, plus the option to purchase additional life insurance for you and your dependents.
- Extremely generous company holiday calendar including a winter break in December.
- Competitive paid time off (PTO) offering 20 days accrued per year.
- A minimum of 7 weeks fully paid parental leave for birth/adoption.
- A $9k annual tuition reimbursement or professional development stipend.
- Fully stocked beverage refrigerators with all the Celsius your little heart desires.
- 401(k) retirement savings plan, including traditional, Roth 401(k), and after-tax deferral with company match up to 4%.
Your recruiter will be able to share more information about our salary and benefits offering during the hiring process.
Forterra is an equal-opportunity employer, providing and promoting equal employment opportunity in accordance with local, state, and federal laws. Forterrans are unique, talented individuals who are united through a shared passion to deliver autonomous systems that enable national resilience and a robust supply chain. All qualified applications will receive equal consideration for employment.
