Associate, Office of the CEO


New York City, NY, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 05/27/2021
  • Website:
  • Company Address: 1441 Broadway 20th Floor, New York, NY, 10018

About Aetion

Aetion is a health care technology company that delivers real-world evidence for life sciences, payers, providers, and regulatory agencies. The Aetion Evidence Platform analyzes data from the real world to produce transparent, rapid, and scientifically validated answers on treatments, costs, and outcomes. Founded by Harvard Medical School faculty members with decades of experience in epidemiology and health outcomes research, Aetion informs health care’s most critical decisions — what works best, for whom, and when — to guide treatment development, commercialization, and payment innovation into health care’s modern era.

Job Description

The Company

Welcome to Aetion! Since our debut in 2013, we have grown into one of the country’s leading science-driven technology companies using real-world evidence to provide innovative healthcare solutions.

We achieve this with our Aetion Evidence Platform, a software platform used to evaluate the safety, effectiveness and value of medications, delivering better outcomes to patients, medical professionals and clients.  We’ve partnered with top biopharma companies and are backed by leading venture capital firms to help further expand our research and product line.

To continue our mission to transform healthcare, we’re assembling a team of talented individuals who know how to work collaboratively and authentically, to innovate and think transformation, not status quo. 

If that’s you, we’d love to hear from you.


Aetion is seeking an Associate, Office of the CEO to support the planning and execution of the CEO’s top priorities. The Associate will contribute to Aetion by ensuring that the CEO’s time is organized efficiently and productively. This position requires strategic thinking, relentless prioritization, and constant and proactive identification of support needs in an ever-changing environment. The Associate is someone who is highly organized, detail-oriented, personable, and able to think bigger picture. 


Administrative: Calendaring and travel

  • Calendaring meetings | Work with internal and external stakeholders to calendar meetings; Maintain meetings and daily schedules in a proactive, forward-thinking fashion
  • Travel | Support trip planning, book agreed-upon travel 
  • Meeting locations | Book appropriate internal and external meeting locations

Executive briefing

  • Meeting prep | Ensure there is proper meeting preparation; research companies, participants, locations, and other aspects as necessary in advance of key internal and external meetings. 
  • Daily and weekly preparation | Prepare a “weekly prep” document for the CEO, send CEO reminders on high priority items on a daily basis 
  • Maximize calendar efficiencies | Track priorities and align time requests to keep the CEO focused on high-leverage activities.

Project support 

  • Task tracking | Support Director, Office of the CEO in following up on status of items that the office of the CEO is tracking 
  • Data analysis | Analyze data from multiple sources and prepare slides for internal reporting meetings 
  • Document editing | Review drafts of decks and documents as needed


  • Bachelor’s Degree 
  • 3+ years of related experience
  • Eager to learn, with ability to quickly get up-to-speed on various topics and connect the dots 
  • Extremely detail-oriented, but doesn’t lose sight of the big picture 
  • Strong project-management skills with ability to manage multiple, shifting priorities in a high-demand, fast-paced environment
  • An intuitive mindset; able to stay a step ahead at all times
  • Strong relationship building/interpersonal skills; client-facing background is a plus
  • Comfortable with ongoing change and working with ambiguity; good business judgment and asks the right questions
  • Excellent oral, written communication skills
  • Focused approach to work. Must be comfortable working with staff at all levels of the organization including C-Suite
  • Strategic thinking and EQ
  • Able to adapt to and use various technology (Mac, Google suites, MS office, etc.)
  • Level-headed and works well under pressure 

About Aetion 

  • Lead at all levels – Aetion is a diverse workforce of scientific thought leaders and technological innovators coming together with a vision to dramatically improve the Healthcare industry.  Aetion supports and maintains a presence in organizations such as ISPOR, ISPE, ASHP, and HIMSS
  • Located in three cities — We have offices located in Midtown Manhattan near Penn Station, Boston's financial district, and Los Angeles. All locations are accessible by various forms of public transportation.
  • Social and energetic offices – with a modern layout, and a giant kitchen and eating/social area. We have an open floor plan with an abundance of conference rooms, designed for impromptu collaboration, company gatherings, and industry meetups and events. 
  • Great perks – We offer competitive salaries, top-of-the-line benefits, company ownership stock options, 4% 401(k) match, and unlimited PTO
  • Awards – Aetion is the recipient of numerous prestigious awards: 
    • Built In Boston and Built In New York 2021 Best Places to Work
    • Fierce Healthcare’s Fierce 15 of 2021
    • Top 10 employers on Fast Company’s 100 Best Workplaces for Innovators
    • CB Insights Digital Health 150 The Digital Health Startups Transforming The Future Of Healthcare
    • 2020 Databricks Data Team for Good Award 
    •’s 2020 Best Companies for Women to Advance 

Aetion is an Equal Opportunity Employer. Aetion is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

Related Jobs

Science Prospects

Aetion - Boston, MA, USNew York, US

Security Engineer II

Aetion - New York, US

Staff Security Engineer

Aetion - New York, US

Staff Site Reliability Engineer

Aetion - New York City, NY, US

Analyst- Platform Data Integration

Aetion - New York City, NY, USBoston, MA, US
Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.