People and Culture Coordinator


Kitchener, CA / Kitchener City, Ontario, CA
  • Job Type: Full-Time
  • Function: HR
  • Post Date: 05/23/2021
  • Website:
  • Company Address:

About ApplyBoard

At ApplyBoard, we believe that education is a right, not a privilege. We empower people around the world to access the best education available. Through our platform and team of experts, we streamline the application process, from submission to enrolment, assisting thousands of students to pursue their dreams of studying abroad.

Job Description

We’re building a movement - an education revolution.
We’re building a world where anyone, anywhere can have access to the best education regardless of where they were born. At our core, we believe education is a right, not a privilege. To that end, we’re building a company and a suite of products to lead the charge in transforming access to education. 
ApplyBoard is an online platform that empowers students around the world to access the best education by connecting international students, recruitment partners, and academic institutions. We simplify the study abroad search, application, and acceptance process. Not only do we help students with their study abroad journey, but we also help academic institutions to find the best students globally. Our goal is to help enable better, more diverse, schools that are enriched with cultures from all over the world.
The Role:
As an experienced and results-driven People & Culture Coordinator you will play a critical role in supporting the day-to-day operations of the company and will act as an administrative partner to employees and management. The People & Culture Coordinator will be primarily responsible for supporting Human Resource practices and HR Business Partners to closely support organizational goals.. Reporting to the HR Manager, you will be responsible for aligning our HR initiatives and functions with business objectives and business needs, including but not limited to; employee file maintenance, reporting preparation of documents, general inquiries and other administrative duties as required. Your role as an People & Culture Coordinator will be far from one-dimensional. You’ll undertake a wide range of HR tasks, like organizing training, and administering employee benefits. You will use the HRIS to ensure all employee records are up to date and confidential. You will also act as the main point of contact for employees queries on HR -related topics.
As ApplyBoard scales, the People & Culture team is growing so that we can support the organization and its people to do their best work!

What you’ll be doing every day:

    • Respond to internal and external HR related inquiries or requests and provide assistance
    • Monitors and responds to general HR inquiries regarding policies, procedures and HR related concerns.
    • Regularly updates the HRIS system, processing of employee changes such as promotions, salary adjustments, transfers, leaves, terminations, etc. and managing flow of associated documentation
    • Redirect HR related calls or distribute correspondence to the appropriate person of the team
    • Prepares employment agreements, employment verification letters, leave memos and other related documents.
    • Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
    • Performs administrative duties including but not limited to employee file organization, processing invoices, and other record-keeping systems
    • Compiles, analyzes and prepares standardized or customized reports on a routine or ad hoc basis as requested from HR Business Partners or business leaders for reports and presentations
    • Assist HR Business Partners with other ad-hoc requests.
    • Liaise with other departments or functions (payroll, benefits etc.)
    • Schedule meetings, HR events etc. and maintain the team’s agenda
    • Coordinate training sessions and seminars
    • Perform orientations, onboarding and update records with new hires
    • Regular auditing of HRIS 
    • Produce and submit reports on general HR activity
    • Assist in ad-hoc HR projects, like collection of employee feedback
    • Support other functions as assigned
    • Keep up-to-date with the latest HR trends and best practices

What you bring to the table:

    • Proven 3+ years experience as an HR Generalist or relevant human resources/administrative position
    • Knowledge of human resources processes and best practices
    • Understanding of Human Resources Policies and Procedures 
    • Detail oriented with ability to check documents for accuracy and communicate detailed changes
    • Strong ability in using MS Office (MS Excel and MS Powerpoint, in particular) and GSuite, advanced knowledge and competency with Microsoft Excel
    • Experience with HR databases (e.g. BambooHR ) and other HRIS systems 
    • Outstanding communication and interpersonal skills
    • Strong problem solving orientation and analytical skills
    • Enthusiastic and friendly, with a demonstrated client-service orientation.
    • Ability to handle sensitive and  confidential data
    • Good organizational and time management skills
    • BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus

Ideally, you also have experience with some of:

    • Experience working in a high-growth tech company
    • Work experience in fast paced organizations
At ApplyBoard, we understand the value of having a diverse team. That’s why we believe in providing equal opportunity regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, and conviction. If you require accommodation to submit an application and/or during the interview process, please notify the Talent Acquisition Team at [email protected] Requests will be addressed confidentially.
Life at ApplyBoard:
By joining our team, you have the opportunity to join the fastest-growing technology company in Canada, with many opportunities for growth and advancement. Work alongside a globally diverse team of over 800 team members based in 18 countries, who represent over 30 nationalities and speak more than 40 languages.
Make a difference in the lives of thousands of students as they explore educational opportunities. Want to learn more about Life at ApplyBoard, be sure to follow us on our Life at ApplyBoard Instagram. 
About ApplyBoard
ApplyBoard simplifies the study abroad search, application, and acceptance process by connecting international students, recruitment partners, and academic institutions on one platform. To date, ApplyBoard has become the world’s largest online platform for international student recruitment, assisting more than 100,000 students with their educational journey.
 In 2019, ApplyBoard was named the fastest-growing technology company in Canada by Deloitte, ranking #1 on the Technology Fast 50™ list. In 2020, ApplyBoard announced a C$170M Series C funding on a C$2B valuation, reaching a ‘Unicorn’ status. This funding will allow us to further invest in our technology, grow our team, and serve more students on our mission to educate the world. 
Thank you for your interest in ApplyBoard. Please note that only qualified applicants that have been selected for an interview will be contacted. 

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.