Executive Assistant - SF, CA


San Francisco, CA, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 06/03/2021
  • Website: quizlet.com
  • Company Address: 501 2nd Street, Suite 500, San Francisco, CA, 94107

About Quizlet

Simple tools that let you study anything for free.

Job Description

Inspired by our belief that anyone can learn anything and powered by our own curiosity, we build the smartest tools we can imagine to help students learn.  
Quizlet is the popular, global learning platform and app that millions of students, teachers and everyday people use to study any subject imaginable for school, work or as part of their personal interests -- including two-thirds of high school students and half of all college students in the US. Combining cognitive science and machine learning, Quizlet guides students through adaptive study activities to confidently reach their learning goals. We’re on track to become the undisputed leader in user-generated learning content and engagement, at the scale of YouTube.  
Valued at $1 billion, Quizlet has raised over $60 million in venture capital from investors including Icon Ventures, Union Square Ventures, General Atlantic, Costanoa Ventures, Owl Ventures, and Altos Ventures.  
To serve our global community of learners, our teams tackle lofty technical challenges and design for use cases across cultures and languages. We work hard, act like owners, and collaborate every chance we get. We’re energized by the potential to power more learners through multiple approaches and various tools.
With offices in major cities around the world and ambitious plans for expansion, we remain grounded in our commitment to our mission of helping people learn. We’re looking for new team members who crave a challenge and want to help us continue amplifying our impact. If you’d like to learn more, visit our careers page!
About the Role:
Quizlet is thriving and growing as our user base has doubled in the last year.  To support our growth, we are in search of an Executive Assistant to enable seamless operations and play an integral role by providing support to our CEO. The ideal candidate loves working in a transparent, highly collaborative and fast-moving environment. This role is based in our San Francisco office.

In this role, you will:

    • Primarily be responsible for calendar management — this includes scheduling and coordinating meetings and setting reminders for executives to keep them running on track
    • Prepare materials for senior team meetings and board meetings, take notes, prepare minutes, ensure follow-up action items
    • Take on special projects including company-wide efforts, communications, and events as needed.
    • Plan and execute senior team onsite and offsite meetings, along with company wide events (holiday parties, happy hours, etc)
    • Be a trusted partner to collect and maintain highly confidential data
    • Coordinate and book travel, prepare expense reports, greet visitors, manage staff gifts, etc.

What you bring to the table:

    • 5+ years successfully managing complex calendars, expenses, and global travel of multiple executives
    • Experience working with executives in a fast-paced environment, preferably in a high growth company
    • Proactive, detail oriented, and a quick learner with a “can-do” attitude 
    • Ability to multitask, prioritize, problem solve, and adapt to an ever changing environment
    • Excellent leadership and relationship building skills to maintain credibility, trust, and support from executives
    • Advanced skills in Google Suite and Slack 

Bonus points if you have:

    • Experience working with engineering and technical teams

Benefits & Perks:

    • Collaborate with your manager and team to create a schedule that ensures a high level of productivity (creating that ideal work/life balance)
    • We offer 20 days of paid vacation (and we expect you to take them)
    • We provide a monthly in home office stipend to employees while our teams are working remote for the COVID pandemic
    • We’ll provide you with a laptop, top-notch benefits available to all fulltime Quizleters

Curious about next steps?

    • Meet with Recruiter
    • Meet with Hiring Manager
    • Meet with Potential Colleagues and Leadership
We strive to make everyone feel comfortable and welcome! 
We work to create a holistic interview process, where both Quizlet and candidates have an opportunity to view what it would be like to work together, in exploring a mutually beneficial partnership.
We provide a transparent setting, that gives a comprehensive view of who we are!  
In Closing:
We hope you are excited about everything you read so far. We highly encourage you to apply for this position, even if you feel you do not meet all the requirements. Quizlet is always looking for amazing folks that believe in our mission and can contribute to our team in various ways - not merely candidates that fit a certain mold.
We have a bias for action, take initiative, and hustle to deliver results. We make informed decisions whenever possible but are unafraid to take calculated risks on great ideas to promote learning. We embrace challenges and see effort as the path to mastery. We’re constantly seeking opportunities to learn and we embrace curiosity. Quality matters at Quizlet, and we hold the bar high on everything we do.
We treat each other with honesty and respect, encourage vigorous debate, and seek critical feedback. We value diversity, humility, transparency, and collaboration as the best paths to our success — as individuals, as a team, and as a company.
Quizlet’s success as an online learning community depends on a strong commitment to diversity, equity, and inclusion. We are actively working to build a team that is representative of the diverse communities we serve, and an open, inclusive work environment where all employees can thrive. As an equal opportunity employer and a tech company committed to societal change, we welcome applicants from all backgrounds. Women, people of color, members of the LGBTQ+ community, individuals with disabilities, and veterans are strongly encouraged to apply. Come join us!
To All Recruiters and Placement Agencies:
At this time Quizlet does not accept unsolicited agency resumes and/or profiles. 
Please do not forward unsolicited agency resumes to our website or to any Quizlet employee. Quizlet will not pay fees to any third-party agency or firm nor will it be responsible for any agency fees associated with unsolicited resumes. All unsolicited resumes received will be considered the property of Quizlet.

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.