Accounting Operations Manager

Vox Media

District of Columbia, US
  • Job Type: Full-Time
  • Function: Accounting/Finance
  • Post Date: 04/30/2021
  • Website: voxmedia.com
  • Company Address: 1201 Connecticut Avenue Northwest 11th Floor, Washington, DC, 20036

About Vox Media

Vox Media is the leading independent modern media company. Known for building the best media brands and the technology that enables them, we are committed to building a better future for the industry — and getting the future of media right.

Job Description

As the leading independent modern media company, Vox Media ignites conversations and influences culture. Across digital, podcasts, TV, streaming, live events, and print, we tell stories that affect our audience's daily lives and entertain as much as they inform.

Our portfolio features influential and respected editorial properties including Vox, New York Magazine, The Verge, The Cut, Eater, Vulture, The Strategist, Polygon, SB Nation, Intelligencer, Curbed, Grub Street, and Recode. Off-platform, the Vox Media Podcast Network offers one of the largest collections of popular podcasts, and Vox Media Studios produces and distributes the award-winning nonfiction shows. Powered by innovative technology that scales quality, the Chorus publishing platform and Concert advertising marketplace answer the always-changing needs of modern audiences, creators and marketers.

Vox Media has been named one of Fast Company’s “Most Innovative Companies in Media,” an Inc. “Company of the Year,” Digiday’s “Best Company for Parents,” and one of the Best Places to Work for LGBTQ Equality by the Human Rights Campaign.

The Manager, Accounting Operations at Vox Media will be primarily responsible for activities related to our vendor accounts payable and freelancer disbursements processes. This position reports into the Senior Manager, Accounting Operations.  If not based in Washington DC, travel to DC 4-6 times per year is required for this role (when offices reopen).  The ideal candidate will be ready to join a fast-paced environment, be adaptable to change and be excited to build scalable, controlled processes.

Roles & Responsibilities:

  • Supervise vendor accounts payable (AP) and freelancer disbursements.
  • Supervise a team of 4-5 individuals to include reviewing work quality and managing staff workload.
  • Provide training, coaching, and tools for career development to staff.
  • Prepare and distribute weekly pay cycle open payables report for approval.
  • Review and approve freelancer payments for submission.
  • Manage the vendor registry (including freelancers); review and approve new setups and changes to existing vendors in vendor and bank master files.
  • Develop and prepare metric reports related to accounts payable (AP) and freelancer processes.
  • Provide weekly cash disbursement information for cash reporting. 
  • Ensure monthly accounts payable (AP) and freelancer related areas are closed in a timely manner.
  • Collaborate with the general ledger (GL) team on month end close to ensure reconciliations are complete and accurate and assist with variance analysis.
  • Ensure reconciling items are brought to timely resolution.
  • Support annual and quarterly audit requests related to areas of responsibility.
  • Provide cross training and support for areas of responsibility when team members are on vacation or out of the office.
  • Ensure annual tax reporting for vendors and freelancers are accurate and timely (1099 reporting).
  • Ensure proper documentation and resolution to unclaimed property related to  disbursements is occurring timely.
  • Maintain and improve upon current process efficiency and documentation to support business growth, including documentation of policies and procedures.
  • Cultivate and maintain effective relationships within the team and across departments.
  • Manage special projects and workflow process improvements.  

What you’ll bring:

  • A strong desire to work at Vox Media and a commitment to Vox Media’s Values.
  • A passion for technology and efficiency.
  • Bachelor Degree (BA/BS) with a concentration in Accounting or Finance, or equivalent experience.
  • Strong understanding of GAAP accounting and experience with month end close processes.
  • Experience in gathering data, building reports and visualizations, and communicating findings.
  • An exceptional attention to detail and a dedication to accuracy.
  • A demonstrated ability to work independently and meet deadlines.
  • Strong organizational skills and the ability to manage multiple priorities at once.
  • Creative and proactive problem solving skills.
  • Experience managing a team. 
  • Hands-on experience in FinancialForce, Netsuite, or similar ERP. 
  • Outstanding verbal and written communication skills and the ability to work with all levels within an organization.
  • Strong IT application skills – Expert Excel skills including extensive experience with pivot tables and VLOOKUPs.
  • Self-motivation and desire to continually improve efficiency, accuracy, and timeliness of processes.

Bonus points for:

  • Hands-on experience with SAP Concur Invoice or similar system.
  • An in-progress or completed CPA license.
  • Experience with system conversions and/or implementations.

About working at Vox Media:

This is a permanent, full-time position with excellent benefits—including flexible hours and generous parental leave. Vox Media strives to provide comprehensive healthcare options for our employees and to ensure that our healthcare and other benefits are LGBTQ-inclusive. You'll be joining a group of focused, hard-working, creative people who are passionate about doing work that's challenging and fun—and who strive to maintain a healthy work/life balance.

Vox Media is committed to building an inclusive environment for people of all backgrounds and everyone is encouraged to apply. Vox Media is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.