Executive Assistant - Engineering


Palo Alto, CA, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 05/12/2021
  • Website: rubrik.com
  • Company Address: , Palo Alto, CA

About Rubrik

Rubrik delivers instant application availability for recovery, search, cloud, and development. Hybrid Cloud enterprises benefit from Rubrik’s market-leading Cloud Data Management platform with simplicity, instant data access, app-mobility, policy-driven automation, Ransomware protection, and analytics at scale.

Job Description

Rubrik has become the fastest growing enterprise startup in Silicon Valley and we’re looking for an Executive Assistant to partner with both our Head of Engineering/CTO and Chief Architect. You will also be responsible for keeping both organized and on track through calendar management and coordinating team projects, priorities etc.


  • Schedule and manage demanding Google calendars, prioritize & resolve schedule conflicts, handle scheduling challenges arising from urgent requests from C-suite staff, external contacts and internal team members
  • Liaise with senior level executives such as our CEO and Board of Directors
  • Coordinate domestic and international travel, including post-travel debrief, expense reports, etc.
  • Partner closely for organizational planning, team events, on-sites & off-sites, staff meetings, interviews, including coordinating catering services
  • Assist with organizational planning, QBRs, team meetings/events and documenting meeting minutes
  • Miscellaneous administrative responsibilities such as generating reports, submitting expenses and documentation


  • Proactive, polished, and personable
  • Excellent communication skills with an upbeat, “can do” attitude- willing to take initiative with confidence
  • 5+ years of experience as an Executive Assistant
  • Advanced proficiency with Gmail, Google Calendar as well as key applications such as Word, Excel and Powerpoint
  • Resilient, ability to manage multiple projects and deliver quality work to deadlines
  • Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
  • Ability to connect and effectively communicate with people of all levels


Rubrik is one of the fastest growing companies in Silicon Valley, revolutionizing data protection and management in the emerging multi-cloud world. We are the leader in cloud data management, delivering a single platform to manage and protect data in the cloud, at the edge, and on-premises. Enterprises choose Rubrik to simplify backup and recovery, accelerate cloud adoption, enable automation at scale, and secure against cyberthreats. Rubrik has raised over $553 million in venture funding, most recently at a valuation of $3.3 billion. We’ve been recognized as a Forbes Cloud 100 Company two years in a row and as a LinkedIn Top 10 startup.

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.