Administrative Business Partner, DocSend

Dropbox

San Francisco, CA, US / Remote / United States of America
  • Job Type: Full-Time
  • Function: Business Dev
  • Post Date: 04/19/2021
  • Website: dropbox.com
  • Company Address: , San Francisco, CA, 94107

About Dropbox

Dropbox is the world’s first smart workspace that helps people and teams focus on the work that matters. With more than 600 million registered users across 180 countries, we’re on a mission to design a more enlightened way of working. Dropbox is headquartered in San Francisco, CA, and has 12 offices around the world.

Job Description

Dropbox is now a Virtual First company, which means work outside of an office will be the primary experience for all employees. Being Virtual First also means the location of our employees is targeted but flexible. If “Location Flexible” is listed in the job title of a role, the role can be located in any of the states where Dropbox is authorized to do business.** Some roles (including those which do not have “Location Flexible” in the job title), however, may have to be co-located with their teams in certain locations. Please work with your recruiter and your hiring manager to understand any location constraints of a particular role and to communicate your location preferences. **Dropbox is authorized to do business in many, but not all, states. If you are not located in or able to work from a state where Dropbox is registered, you will not be eligible for employment. Please speak with your recruiter to learn more about where Dropbox is registered.

Dropbox is one place to keep life organized and keep work moving. With more than 600 million registered users across 180 countries, we’re on a mission to design a more enlightened way of working. Dropbox is headquartered in San Francisco, CA, and has offices around the world. For more information on our mission and products, visit dropbox.com.

Team Description

Our Engineering team is working to simplify the way people work together. They’re building a family of products that handle over a billion files a day for people around the world. With our broad mission and massive scale, there are countless opportunities to make an impact.

Role Description

We are looking for sharp, detail-oriented Administrative Business Parter to provide dedicated support to the Product and Engineering leaders for DocSend.  You will have complete ownership of their calendars & expenses, will assist with strategic planning and oversee operational planning. You will be the go-to resource for the team on processes and procedures and should help to escalate urgent matters, all while keeping a good pulse on the organization’s health and morale. 
 
You will be working in a fast-paced environment with passionate team members who are focused on velocity, quality of results, and execution excellence.  

Responsibilities

  • Manage complex individual and team calendars in a fast-evolving environment
  • Plan and execute meetings, off-sites and team events
  • Own various group-wide meetings, managing agendas and tracking outcomes
  • Serve as the face of Dropbox on behalf of your lead; help them build great relationships with internal stakeholders and external contacts
  • Manage a cycle of strategic planning, goal setting, and progress tracking
  • Prepare monthly expenses and help manage overall budgets to outcomes 
  • Be involved in high priority project work, dependent on organizational needs

Requirements

  • 3+ years experience in an administrative support role with startup and/or experience in a hyper-growth organization (preferred)
  • Experience with heavy calendaring for multiple principals or teams
  • Expertise in juggling multiple projects and priorities at once
  • Skilled in moving quickly and make on-the-spot decisions without sacrificing attention to detail
  • Proven track record of consistently going above and beyond
  • Ability to take action without being asked, while also understanding when it is necessary to get guidance
  • Receptive to and encouraging of receiving constructive feedback
  • Strong Excel, PowerPoint/Keynote, and Google e-mail/calendar/doc skills
  • Exceptional communication skills and the ability to work effectively with a spectrum of personalities
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for Dropbox and for helping your leads and their teams as they scale

About DocSend, A Dropbox Company

DocSend is shaping the future of how businesses put documents to work. Our 17,000 customers rely on us to send documents or folders with a single link, track who’s interacting with those documents, and get key contracts and NDAs signed. From founders to sales teams, we power the most important documents while delivering unparalleled security and control.

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).

Benefits and Perks

  • Generous company contribution toward individual medical, dental, & vision insurance coverage
  • 401k + company match
  • Market competitive total compensation package
  • Free Dropbox space for your friends and family
  • Wellness Reimbursement
  • Generous vacation policy
  • 10 company paid holidays
  • Volunteer time off
  • Company sponsored tech talks (technology and other relevant professional topics)

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.