Office Administrator - AR/AP

Devo

Cambridge, MA, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 06/16/2021
  • Website: devo.com
  • Company Address: 2 Burlington Woods Drive, Suite 100, Burlington, MA, 01803

About Devo

Devo unlocks the full value of machine data for the world’s most instrumented enterprises by putting more data to work now. With Devo, IT executives finally realize the transformational promise of machine data to drive breakthrough projects that move the entire business forward.

Job Description

Devo, the cloud-native logging and security analytics company, empowers security and operations teams to maximize the value of all their data. Only the Devo platform delivers the powerful combination of real-time visibility, high-performance analytics, scalability, multitenancy, and low TCO crucial for monitoring and securing business operations as enterprises accelerate their shift to the cloud. Headquartered in Cambridge, Mass., Devo is backed by Insight Partners, Georgian, and Bessemer Venture Partners. Learn more at www.devo.com.
 
We are looking for an Office Administrator to join our growing team!
 
You will be responsible for a number of critical administrative tasks to ensure the smooth and efficient operation of our Cambridge office.  As Office Administrator, you will be responsible for bookkeeping and AR/AP as well working with the global Finance organization to create reports for various departments. He/she will work closely with others in supporting daily NetSuite business operations while driving improvements in overall data quality, user training, and project cycle times.

Responsibilities:

    • Coordinate office activities and operations to secure efficiency and compliance to company policies
    • Supervise administrative staff and divide responsibilities to ensure performance
    • Coordinate with other staff to ensure agendas/travel arrangements/appointments etc. for the upper management are efficiently processed.
    • Manage phone calls and correspondence (e-mail, letters, packages etc.)
    • Track and Audit Devo's physical office assets
    • Support budgeting and bookkeeping procedures
    • Create and update records and databases with personnel, financial and other data
    • Track stocks of office supplies and place orders when necessary
    • Submit timely reports and prepare presentations/proposals as assigned
    • Assist colleagues whenever necessary

Qualifications:

    • Proven experience as an office administrator or relevant role
    • Outstanding communication and interpersonal abilities
    • Excellent organizational and leadership skills
    • Familiarity with office management procedures and basic accounting principles
    • Excellent knowledge of MS Office (especially strong Excel skills are desired)
    • Experience with Netsuite is preferred, but not required
    • Associates Degree required; BS/BA in Office Administration or relevant field is preferred

Background Experiences:

    • Prior experience in a fast-paced technology company is highly preferred
    • Experience working in global company preferred
Devo does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.
 
"Devo is committed to creating a welcoming culture that is not only grounded in teamwork and customer success but is fair and equitable for everyone." Marc van Zadelhoff, CEO
 
At Devo, diversity and inclusion means more than treating employees well and making them feel welcome. It is a commitment to hiring people who bring different insights because of their unique perspectives, ways of thinking, and prior experiences.
 
We intend to continue hiring great people and protecting our culture so everyone can be themselves and speak their minds. That way Devo will always be a place filled with purpose, energy, hard work, thoughtfulness, and respect.
 
 
To All Agencies: 
Please, no phone calls or emails to any employee of Devo outside of the Talent Acquisition team. Devo's policy is to only accept resumes from agencies via the Devo Agency Portal. Agencies must have a valid fee agreement in place and they must have been assigned the specific requisition to which they submit resumes, by the Talent Acquisition team. Any resume submitted outside of this process will be deemed the sole property of Devo and in the event a candidate is submitted outside of this policy is hired, no fee or payment of any kind will be paid

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.