Executive Assistant to CEO & COO/CFO

Silk Road Medical

Plymouth, MN, US / Sunnyvale, CA, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 04/27/2021
  • Website: silkroadmed.com
  • Company Address: 735 N. Pastoria Ave., Sunnyvale, CA, 94085

About Silk Road Medical

Silk Road Medical Inc is a medical device company focused on reducing the risk of stroke and its devastating impact. Its approach for the treatment of carotid artery disease is called as transcarotid artery revascularization, or TCAR. The TCAR relies on two concepts - minimally-invasive direct carotid access in the neck and high-rate blood flow reversal during the procedure to protect the brain.

Job Description

Summary: 

We are looking for a highly motivated individual to join our team as the Executive Assistant to work with our CEO and COO/CFO and provide high-level, confidential administrative and project support.  Work will involve significant interactions with Silk Road Medical Senior Staff members, our Board of Directors, investors, and external organizational partners. 

Essential Job Functions:

The Executive Assistant will provide support for our CEO and COO/CFO in all administrative activities and help drive efficiency in their work by anticipating their needs and staying a few steps ahead.

The person in this role must be a adept self-starter with the ability to thrive in a rapidly changing, fast paced and driven environment. This position requires a high degree of professionalism, strong organization and communication skills and the ability to instill confidence in and work well with a wide variety of people. The Executive Assistant must maintain a high level of discretion and handle confidential information appropriately. 

Principal Responsibilities

Executive Support & Organization

  • Completes a broad variety of administrative tasks for the CEO & COO/CFO including managing an extremely active calendar of appointments.   Able to prioritize demands on time between internal meetings, meetings with board members and investors, speaking engagements, conference attendance and other activities.  Proactive in triaging scheduling constraints and providing creative solutions for how to solve them.
  • Arranging complex and detailed travel plans and ensuring travel itineraries are clear, organized, and well thought through. 
  • Arranging for document signatures, completing expense reports, processing mail and shipping requests.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Keeps CEO & COO/CFO well informed of upcoming commitments and responsibilities, following up appropriately. 
  • Project manage special projects as assigned.

 Communication and Confidential Information 

  • Communicates directly, and on behalf of the CEO & COO/CFO, with employees, board members and other external stakeholders.
  • Composes and prepares original and routine correspondence that is sometimes confidential
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO & COO/CFO. Determines appropriate course of action, referral, or response. 

 Senior Staff Liaison and Leadership Meeting Management

  • Schedule and distribute agendas for Executive and Senior Staff meetings.  
  • Attend meetings, take, and then distribute organized notes including key take-a-ways and action items. 
  • Maintain credibility, trust, and support with senior management staff.

 Investor Relations / Public Company Support

  • Liaise with external investor relations firm on all administrative aspects of investor-related activities, including scheduling 1:1 investor and analyst calls and meetings at investor conferences, as well as overall IR calendar.
  • Support scheduling and administrative aspects of 
    • quarterly earnings calls
    • financing and non-deal roadshows
    • the annual stockholders meeting, and
    • SEC filings and signatures in partnership with the Finance and Legal teams.

 Board Support and Liaison

  • Serves as the administrative liaison to Silk Road Medical’s board of directors 
  • Coordinate the planning and coordination of quarterly Board of Director meetings as well as ad hoc board and board committee calls and meetings, including securing location, arranging travel and accommodations for local meetings, and coordinating all aspects of offsite meetings.  Distributes documents in advance of meetings.
  • Routes documents for signature and ensures timely completion
  • Maintains discretion and confidentiality in relationships with all board members 

Qualifications:

  • Bachelor’s degree or equivalent experience
  • 10+ years of relevant administrative experience with experience at working for executive leaders, including the CEO of a publicly traded company
  • Ability to juggle multiple tasks at once, prioritize, problem solve and meet deadlines in a fast-paced environment
  • Strong interpersonal skills: ability to build relationships and interact with all stakeholders, including staff, board members, investors, and external partners with professionalism and integrity
  • Models emotional awareness, discretion and integrity with ability to keep specific information confidential
  • Excellent written and oral communication skills, including the ability to draft correspondence and other communications with minimum direction
  • Managing multiple and changing priorities effectively with excellent attention to detail
  • Proficiency with Microsoft Excel, Word and Power Point / general computer literacy
  • Demonstrated ability to coordinate and facilitate the completion of projects in a timely manner, including meeting strict deadlines
  • Self-starter with demonstrated ability to work both independently and within a team
  • Ability to manage up – both seeking and providing feedback
  • Personal commitment to a high degree of quality in work
  • Positive, energetic, and promotes a positive corporate culture

Why This is a Great Opportunity

  • Exciting time to join this rapidly growing, cutting-edge medical device company 
  • The Senior Executive Admin will work closely with the CEO who has an excellent reputation as a leader who empowers and supports her team 
  • Silk Road Medical appreciates diversity & inclusion at all levels within their organization; and also enjoys a diverse composition on its executive team 
  • Be in a mission-critical role with opportunity to help make this place hum
  • A collaborative work environment with mission-oriented colleagues who care about each other and the success of their organization

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.