Accounts Payable Specialist


Redwood City, CA, US
  • Job Type: Full-Time
  • Function: Accounting/Finance
  • Post Date: 04/28/2021
  • Website:
  • Company Address: 975 Island Drive, Suite 101, Redwood City, CA, 94065

About Karius

Karius provides genomic insights for infectious diseases to enable clinicians to make critical treatment decisions.

Job Description

About Karius
Karius is a venture-backed life science startup that is transforming the way pathogens and other microbes are observed throughout the body. By unlocking the information present in microbial cell-free DNA, we're helping doctors quickly solve their most challenging cases, providing industry partners with access to the microbial landscape to accelerate biomarker discovery and clinical trials, discover novel microbes, to ultimately reduce patient suffering worldwide. 

Position Summary
Karius is seeking a detail-oriented, hands on and results-focused candidate to join our growing Accounting team as an Accounts Payable Specialist. The Accounts Payable Specialist will be responsible for accounting related to procure-to-pay, expenses reimbursement, monthly accrual processes, annual 1099 filings, and ensuring the accuracy, timeliness, and integrity of financial data. The Accounts Payable Specialist should be efficient in working in a fast-growing start-up environment and be able to contribute to process improvement.  

Why Should You Join Us?
Karius aims to conquer infectious diseases through innovations around genomic sequencing and machine learning. The company’s platform is already delivering unprecedented insights into the microbial landscape, providing clinicians with a comprehensive test capable of identifying more than a thousand pathogens directly from blood, and helping industry accelerate the development of therapeutic solutions. The Karius test we provide today is one of the most advanced solutions available to physicians who aim to deliver better care to many otherwise ineffectively treated patients. Our test is the result of some incredible work done by our scientists, statisticians, engineers, and physicians, all driven by the same mission. You, as part of the Karius team, will be able to see how directly your work has a life-changing impact on people, and at scale. 

Reports to: Sr. Manager, Technical Accounting 

Location:  Redwood City, CA 

Primary Responsibilities
•  Manage the invoice process, including 2-way/3-way matching, invoice coding, check request processing, and bi-weekly payment runs.
•  Monitor 2-way/3-way matching validation errors daily and resolve them quickly.
•  Process the purchase requisition and coordinate with purchase requestors on any irregular requests.
•  Review and verify the accuracy of invoice information, including GL and department coding to ensure expenses are recorded and recognized accurately.
•  Process bi-weekly payment runs and ensure no late invoice payments.
•  Manage and monitor the Accounting email inbox throughout the day to ensure timely processing of invoices.
•  Set up new vendors in the system, and organize and store all new vendor forms and vendor master files.
•  Review company credit card statements and process in Concur.
•  Review employee expense reports and process in Concur.
•  Manage company credit card charges for each department and submit expense reports monthly.
•  Prepare month-end AP accruals.
•  Manage annual 1099 filings.
•  Calculate use tax quarterly.
•  Coordinate with other departments to resolve purchase order, invoice and payment process related issues. 

What’s Fun About the Job?
Karius is operating at the edge of what is now known to be possible in infectious disease diagnostics. With that, comes a wave of new and incredible challenges and opportunities. To deliver on that value, you will be tapping into some of the most advanced technologies, architecting and innovating where the current solutions simply don't suffice. You will get to see how much your work really matters.  Travel:      No travel required. 

Physical Requirements
Subject to extended periods of sitting and/or standing, vision to monitor and moderate noise levels. Work is generally performed in an office, lab or clinical environment. 

Position Requirements
•  Bachelor’s degree in Business Administration or related field or 5+ years of Accounts Payable experience with a solid understanding of Accounts Payable procedures and cycle.
•  Demonstrate critical thinking skills to determine and/or review invoices for account classifications, approvals, and supporting documentation.
•  Be detail oriented and demonstrate a sense of urgency.
•  Able to navigate in a dynamic, fast-paced, high-volume environment with multiple priorities and challenging deadlines.
•  Be proficient with Excel and Word.
•  Understand U.S. GAAP.
•  Concur experience is preferable.

Personal Qualifications
•  Passionate, purpose-driven, and excited about Karius’ mission to save patient lives.
•  Demonstrated effective time management and organizational skills.
•  Ability to navigate in a dynamic, fast-paced environment with multiple priorities and challenging deadlines.
•  Working knowledge of finance and/or accounting in terms of budgeting and financial accounting.
•  Ability to respond quickly to a shifting reality and adjust initiatives and priorities accordingly.
•  Strong commitment to quality and compliance; experience with anticipating and comfortable with intercepting issues that may arise. 
•  Experience managing risk and triaging issues in order of relative urgency and importance. 
•  Detail oriented with exceptional organizational and time management skills.
•  A proactive approach to understanding, improving, and implementing systems and processes that improves quality and efficiency.
•  Good communication skills, comfortable engaging with all levels of the organization.
•  Commitment to learning and interest diversifying responsibilities as the company grows. 

At Karius, we value a diverse and inclusive workplace and provide equal employment opportunity for all applicants and employees and are committed to honor and invest in the full diversity of people, in our hiring, recruiting and development of employees across the Company.  All qualified applicants for employment are encouraged to apply and will be considered without regard to an individual’s race, color, sex, gender identity and gender expression (including transgender individuals who are transitioning, have transitioned, or are perceived to be transitioning to the gender with which they identify), religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application due to a disability, please contact us at [email protected] and we will accommodate qualified individuals with disabilities. 

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.