Sourcing Coordinator


Los Angeles, CA, US
  • Job Type: Full-Time
  • Function: Operations
  • Post Date: 04/03/2021
  • Website:
  • Company Address: , Los Angeles, CA

About FabFitFun

FabFitFun is a lifestyle membership that inspires women to lead happier, healthier lives through product and brand discovery. Its flagship product, the FabFitFun Box, delivers a curated collection of full-size products across beauty, fashion, wellness, fitness, home, technology and beyond - to more than one million members - each season. In addition to the box, FabFitFun members receive access to FabFitFunTV, a streaming video service offering on-demand wellness videos, daily lifestyle content, the FabFitFun online Community and year-round exclusive sales and shopping experiences.

Job Description

FabFitFun is at the intersection of content, commerce and community. We inspire over one million women to lead happier, healthier lives through product and brand discovery and continuously find innovative ways to offer our members value beyond the box. To achieve this, we are building a talented team of collaborative individuals with strategic minds and adaptable identities.

FabFitFun is a fast-growing and innovative lifestyle subscription brand, and seeking a Sourcing Coordinator to be an integral part of the Operations Sourcing team. This person will support and provide assistance with new vendor onboarding processes and new sourced developments.

What you’ll do:

  • Manages new vendor onboarding process through internal programs such as Salesforce, IronClad, MyCOI and Grovesite to ensure all data is collected when bringing on a new vendor
  • Schedules all Ops calls seasonally for new brands that the team is vetting for the FFF box
  • Report to Sourcing Team on status of each new vendor partner and escalate to appropriate Sourcing Manager if vendor is not complying with the onboarding process
  • Ensure that all COIs are up to date and reach out to vendors whose insurance policies will be expiring soon
  • Collect CBD sheets and input data into allocation tracker for greater team review
  • Meet on a monthly basis with QC and Sourcing team leads across categories to discuss vendor performance against the vendor scorecard criteria
  • Support Analyst and Senior Analyst in uploading initial specs to Grovesite according to the briefs submitted by the Buying team
  • Own PO and PIA creation for box sourcing, house brands Ecomm, and packaging teams and follow through to invoicing process
  • Execute PO generation process with planning via SF for both Box and Ecomm sourced programs
  • Ensure that all necessary language is inserted into PO (payment terms, delivery terms, FOB points, tariff language, insurance contingency, price change, etc.)
  • Submit amendments in Ironclad as needed
  • Create PIAs in Ironclad on a seasonal basis for both Box and Ecmnm sourced programs
  • Ensure all specs and information reflect accurately between PIA, PO and techpack
  • Submit amendments in Ironclad as needed
  • Crosscheck that all payments are being processed in per PO and escalate to Sourcing Manager if payment is overdue
  • Track and organize incoming / outgoing samples and packages
  • Create shipping labels and track incoming and outgoing sample status
  • Order comp samples, and organize samples as they come in and pass along to correct sourcing manager for review
  • Ad hoc reporting and projects as needed for team support
  • Support with creating decks for team presentations (Vendor score cards, BoxCuration Process)
  • Support in researching and executing contingency plans
  • Create resources and guides to help promote understanding of FFF’s standard sourcing procedures

What you’ll bring:

  • Bachelor’s degree in Sourcing, Supply Chain or related field
  • Minimum of 1 year of experience in sourcing, purchasing or supply chain management with a focus on strategic sourcing and supplier development
  • Demonstrated ability to work in multi-cultural environment
  • High degree of emotional intelligence and empathy; able to build relationships with different cultures from around the world
  • Superb attention to detail necessary to manage purchase order details and calendar scheduling
  • Must have strong communication, analytical, statistical, and problem-solving skills
  • Able to prioritize across a multiple projects and requests

What You’ll Get:

  • Amazing benefits including medical, dental, vision, FSA, and 401k
  • The​​ opportunity​ ​to​ ​work​ ​in​ ​a​ ​collaborative environment​ ​full​ ​of​​ bright, driven, and happy​ ​people
  • Be a part of one of the fastest growing companies in the US that is revolutionizing eCommerce
  • Open/Flexible PTO policy - we trust our employees to manage their time!
  • Free FabFitFun subscription and quarterly credit in the Add-Ons store
  • Monthly cell phone reimbursement
  • Monthly work from home stipend while the company is temporarily remote

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.