Executive Assistant

Nextdoor

New York City, NY, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 03/29/2021
  • Website: nextdoor.com
  • Company Address: 875 Stevenson Street Suite 700, San Francisco, CA, 94103

About Nextdoor

Nextdoor is the neighborhood hub for trusted connections and the exchange of helpful information, goods, and services. We believe that by bringing neighbors together, we can cultivate a kinder world where everyone has a neighborhood they can rely on.

Job Description

Nextdoor is where neighbors turn for trusted connections and the exchange of helpful information, goods, and services. Nextdoor’s purpose is to cultivate a kinder world where everyone has a neighborhood they can rely on.

Building connections in the real world is a universal human need. That truth, and the reality that neighborhoods are one of the most important and useful communities in our lives have been guiding principles for Nextdoor. Today, neighbors rely on Nextdoor in neighborhoods around the world in the United States, the United Kingdom, Germany, France, the Netherlands, Italy, Spain, Sweden, Denmark, Australia and Canada, with many more to come.

The Impact You’ll Make

We are looking for an Executive Assistant who can wear multiple hats, providing primary support for our Head of Marketing, as well as office management for our growing New York office. The ideal candidate is a highly organized self-starter with superior communication skills and a genuine passion for Nextdoor's mission. The environment is dynamic, energetic and customer-focused! 

  • Schedule and manage demanding calendars, including internal and external meetings with employees, vendors, and clients
  • Manage team meeting agendas, execution and follow up
  • Ability to stay close to Head of Marketing & team’s deadlines and ensure projects and tasks stay on track/are completed within deadlines
  • Interact with confidence across the senior leadership team
  • Handle domestic and international travel arrangements along with establishing complex itineraries
  • Compile special reports, letters, and memos using various software tools, including Google Productivity Suite,. This will include drafting correspondence on behalf of Nextdoor’s leadership team for both internal and external distribution  
  • Prepare and submit expense reports through Workday
  • Handle sensitive information and maintain a high-degree of confidentiality
  • Manage and coordinate internal and external events such as  office holiday parties, dinners, team activities, and casual neighborhood gatherings across the East coast
  • Manage ongoing NYC office needs as the main point of contact with building/landlord facilities, running point on maintenance and fulfilling and ordering employee supply requests
  • Be a key point of contact between the building landlord and our San Francisco based Head of Places
  • Act as stakeholder and collaborator in key team meetings
  • Other tasks, as assigned by management

What You’ll Bring to The House

  • 5+  years experience supporting a C-level Executive 
  • Bachelor's Degree or equivalent work experience
  • Superior organizational skills and follow through on tasks
  • Proficiency in Google Productivity Suite (Gmail, Calendar, Docs, Slides, Sheets)
  • Experience working with Workday preferred
  • Strong communication skills and ability to interact with internal and external partners
  • Extremely detail oriented and flexible to an ever changing work environment
  • Strong problem-solving skills and initiative
  • Ability to multitask and work well with team members in a fast-paced environment
  • Can do attitude, you think no job is too small
  • Prior event management experience is a plus 
  • Prior office management experience appreciated
At Nextdoor, we empower our employees to build stronger local communities. To create a platform where all feel welcome, we want our workforce to reflect the diversity of the customers we seek to serve. We encourage everyone interested in our purpose to apply. We do not discriminate on the basis of race, gender, religion, sexual orientation, age, or any other trait that unfairly targets a group of people. In accordance with the San Francisco Fair Chance Ordinance, we always consider qualified applicants with arrest and conviction records.

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.