Executive Assistant


San Francisco, CA, US
  • Job Type: Full-Time
  • Function: Administration
  • Post Date: 04/03/2021
  • Website: finixpayments.com
  • Company Address: , San Francisco, California

About Finix

Finix is the smartest way for businesses to own, manage and monetize payments. Created by payments experts from First Data, PayPal, and Worldpay, Finix is trusted by companies like Clubessential and Lightspeed POS Inc. to build and scale their payments infrastructure. Headquartered in San Francisco, with an additional office in Cincinnati, Ohio, Finix is a privately held company funded by Bain Capital Ventures, Homebrew, Insight Venture Partners, Aspect Ventures, Visa, Precursor Ventures, Class 5 Global, and Village Capital.

Job Description

About Us:  
Finix builds payments tools for vertical SaaS and fintech companies. With Finix, businesses can create a custom payments experience for their customers without developing an in-house system or relying on third-party payments providers.
We are a fast-growing fintech startup recently named to both the Forbes Fintech 50 and CB Insights Fintech 250. We closed our Series B funding in February 2020 and announced an extension in August of 2020, bringing our total funding to $96 million. 
While we work hard each day to solve complex payments challenges, our primary focus is our team. A shared personality trait of every Finix team member is a desire to be challenged. As we continue to grow and scale, we are actively looking for passionate payments people of all kinds to join our team. 
We have offices in Cincinnati and San Francisco.
About the role
About the role The ideal person/s will have previous experience supporting C-level executives. As the face of the office of the CRO, CTO and Sr. VP of Revenue to the company, investors, and clients, he or she possesses exceptional communication skills and is able to engage with a broad range of stakeholders with maturity, confidence, and empathy. The ideal candidate addresses every day with a positive, proactive, and efficient attitude, supported by razor-sharp organizational skills and meticulous attention to detail.  Additionally, the ideal candidate has extensive technological knowledge of, and competence in, the tools necessary to carry out their duties. Most importantly, we are searching for experienced candidate/s who have a proven ability to partner with their Executive to anticipate needs, think critically, and use initiative to solve problems in a rapidly growing environment, all delivered with a very high degree of professionalism and unwavering confidentiality.

You will

    • Calendar management: Own the calendar ensuring the efficient management of time utilizing a forward-looking, proactive approach. Prioritize inquiries and requests while proactively troubleshooting conflicts; make judgments and recommendations to ensure smooth and efficient engagements.  Safeguard the Executive’s time to ensure adequate time to prepare for appropriate meetings and issues.
    • Executive Partnership: Work closely with the Executive to keep them well informed of upcoming commitments and responsibilities - this ranges from keeping them on time in day-to-day meetings to ensuring preparation time with appropriate staff for upcoming commitments and projects. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated. Anticipate the Executive’s needs in advance of meetings, conferences, etc. 
    • Point of contact:  Serve as the point of contact for internal and external constituencies on all matters pertaining to the Executive, including those of a highly confidential or critical nature. Follow up on contacts made by the Executive to cultivate ongoing relationships.  Invest in building long-lasting relationships both externally and internally. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the Executive’s style and organization policy. 
    • Gatekeeper: Provide a bridge for smooth communication between the Executive and staff, demonstrating leadership, discretion, and judgment to maintain credibility and trust not only the Executive Team but also the wider company and external stakeholders. 
    • Administrative tasks: Administrative tasks in support of the Executive will include but not be limited to:- Leading and/or assisting with projects, events, and meetings that facilitate the Executive’s ability to effectively lead the organization including special projects; producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements, and completing expense and mileage reports. 

You are

    • Exceptional organizational skills and impeccable attention to detail 
    • Professional in dealing with diverse groups of people, including Board members, senior executives, staff, investors, press, and industry partners
    • Unwavering integrity and discretion in handling confidential information 
    • Expert proficiency with GSuite products, Slack, Microsoft Office, and tools relevant to the efficient management of an executive office
    • An energetic and positive outlook, coupled with a sense of humor and an unwavering “can do” attitude will be a distinct advantage.

You have

    • Has 3-5 years of experience 
    • Demonstrated C-level executive support experience
    • Strong ability to execute work with a diversity, equity, and inclusion lens. 
    • Ability to independently complete a high volume of tasks and projects. 
    • Previous success working in a fast-paced startup environment, including being able to context shift and react with appropriate levels of urgency to situations and events that require quick response or turnaround. 
While we understand that you may not have all of the capabilities and skills listed above, we encourage you to apply if you are excited about the prospect of making an impact at a high-growth payments company. At Finix, we prioritize inclusion and welcome applicants from diverse backgrounds.
About our benefits and perks 
Finix offers a comprehensive benefits package for all employees. Benefits are effective on the 1st of the month after your start date. 
Health: We offer a variety of health insurance plans with two major carriers (UHC for national coverage and Kaiser as an additional option for CA). Finix pays 90% of the employee premium and 50% of the dependent premium for whichever plan you choose. The remainder of the premium will be deducted from your paycheck pre-tax. 
Dental:  PPO dental plan through Beam Dental, one of the best new dental carriers with national coverage. Finix covers 90% of the employee premium and 50% of the dependent premium. 
Vision: Vision plan through VSP. Finix covers 90% of the employee premium and 50% of the dependent premium.  
Life / AD&D:  Company-paid Life/AD&D insurance with coverage for 1x your annual salary. 
Short-term / Long-term Disability: Company-paid short-term and long-term disability insurance. 
Medical and Dependent Care FSAs: Pre-tax Flexible Spending Accounts for out-of-pocket medical or dependent care expenses.
Commuter Benefits: Pre-tax account for parking or transit expenses. 
401k: 401k account through Guideline.
Paid Time Off: In addition to federal holidays, we offer accrued time off of up to 15 days per calendar year with a 40-hour carry-over. Sick time is accrued separately at up to 9 days per calendar year.
Finix is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Applicants Only: External recruiting agency resume submissions will not be accepted. 

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Disclaimer: Local Candidates Only
This company does NOT accept candidates from outside recruiting firms. Agency contacts are not welcome.