Job Description

About us: Element Science, Inc. is a medical device and digital health company focused on developing solutions at the intersection of clinical-grade wearables, machine learning algorithms, and lifesaving therapies in order to address leading causes of death and hospitalization in patients with heart disease, primarily as they transition from the hospital-to-home. By putting the needs of patients and physicians first, our personalized digital devices, which are designed for function, comfort, and ease-of-use, aim to redefine the paradigm of care for these patients.  Our first product, a wearable patch defibrillator, is initially targeted at treating the more than 500,000 patients in the US with an elevated temporary risk of potentially experiencing a lethal heart rhythm.  Based in San Francisco, our funders include Third Rock Ventures, Google Ventures, Deerfield Healthcare, Qiming Venture Partners USA, Cormorant Asset Management, and Invus Opportunities.

RESPONSIBILITIES:

Element Science is seeking an exceptionally bright, flexible, poised, and self-motivated Office Administrator to support our rapidly growing team. As our Office Administrator for two locations, you will have a massive immediate impact and considerable room for growth. You will manage our two office’s daily operations, organize company events, and play a key role in creating an office environment that can inspire creativity and drive productivity for the business.

• Make the working environment in our San Francisco and Redwood City office productive and comfortable, managing everything from the basics (utilities, mail, catering, snacks, supplies, swag) to organizing all-hands meetings and team events (happy hours, off-sites)
  • You will work in our San Francisco office on Mondays, Wednesdays, and Fridays
  • You will work in our Redwood City office Tuesdays and Thursdays
• Maintain general office appearance and operations, keeping the kitchen and conference rooms presentable, functional, and clean
• Be the office ambassador by answering calls and welcoming guests and ensuring their hosts greet them in a timely manner
• Facilitate workspace needs, including maintaining the seating chart, ordering furniture, and assisting with office design as needed
• Support CEO, Human Resources, and leadership team helping with scheduling meetings and interviews
• Managing payables, filing and keeping track of invoices, tracking and reimbursing expenses
• Execute the little things that promote positive company culture through employee life events such as birthdays, anniversaries, new additions to the team
• Assist our management team in recruiting scheduling and hosting on-site candidates
• Execute the on-boarding process for new hires including coordinating computer and phone equipment procurement or processing and new hire orientation
• Act as an extra Employee Experience reference point for general questions on holiday schedules, paydays, etc. and manage and execute general staff communication

QUALIFICATIONS:

• Bachelor’s degree preferred with 1+ years’ experience as an administrative assistant, production coordinator, customer service/hospitality or similar administrative role
• The ability to own, anticipate, drive, and balance multiple priorities in a fast-paced environment with diplomacy
• Strong communication skills with employees at every level of the organization, attention to detail, resourcefulness, collaboration, time management, and organization skills
• Have experience with event planning, including parties, corporate events, and employee engagement related activities
• High energy and fantastic attitude; you take pride in creating a fun, productive, and aesthetic environment that inspires and brings teams together
• Exceptionally organized and resourceful self-starter with incredible attention to detail, creative problem solving, and sense of urgency to manage high volume of tasks
• Are entrepreneurial and take initiative – constantly be on the lookout for ways to improve both the office space and employee experience
• Self-starter: you have the experience needed to make an immediate impact with little guidance
• Outgoing and “roll up your sleeves” attitude to get things done quickly without sacrificing quality
• Comfortable using web-based applications such as G-Suite, Box, Slack, etc.

BENEFITS:

Element Science offers a very competitive salary and benefits package including, but not limited to:

• Stock Options
• 90% employer-paid medical, dental, and vision insurance
• Company-paid Basic Life Insurance
• 401(k) retirement plan (Traditional and Roth)
• Competitive Paid Time Off
• Paid Holidays
• FSA (Flexible Spending Accounts)
• HSA (Health Savings Account)
• Employee Assistance Program through PEO

COMPENSATION RANGE:

• The salary for this exempt-level position will be based on experience and qualifications within an established pay range.
• Salary Range: $67,000 - $75,000

Element Science is an Equal Opportunity Employer.  All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors prohibited by local, state, or federal law.