Career | Office Administrator | Element Science

Office Administrator

Element Science

San Francisco, CA, US

  • Job Type: Full-Time
  • Function: Administration
  • Industry: MedTech
  • Post Date: 11/20/2022
  • Website: elementscience.com
  • Company Address: 200 Kansas Street, Suite 210, San Francisco, CA 94103, US

About Element Science

Element Science is a San-Francisco based medical device and digital health start-up that develops lifesaving wearable solutions designed to deliver an outstanding experience. By putting the patient first, we seek to redefine what lifesaving medical devices can be. Our approach is founded on combining user-centric design, a rigorous approach to medical device development, and the integration and application of data science and machine learning. Our focus is on developing solutions that address leading causes of death and hospitalization due to heart disease.

Job Description

SUMMARY OF ROLE:

Element Science is seeking an exceptionally bright, flexible, poised, and self-motivated Office Manager to support our rapidly growing team. As our office manager, you will have a massive immediate impact and considerable room for growth. You will manage our office’s daily operations, organize company events, and play a key role in creating an office environment that can inspire creativity and drive productivity for the business.

RESPONSIBILITIES:

  • Make the working environment in our San Francisco office productive and comfortable, managing everything from the basics (utilities, mail, working lunch catering, snacks, supplies, swag) to organizing all-hands meetings and team events (happy hours, off-sites)
  • Maintain general office appearance and operations, keeping the kitchen and conference rooms presentable, functional, and clean
  • Be the office ambassador by answering calls and welcoming guests and ensuring their hosts greet them in a timely manner
  • Facilitate work space needs, including maintaining the seating chart, ordering furniture, and assisting with office design as needed
  • Support CEO, Human Resource Manager, and leadership team helping with scheduling meetings and interviews
  • Managing payables, filing and keeping track of invoices, tracking and reimbursing expenses
  • Execute the little things that promote positive company culture through employee life events such as birthdays, anniversaries, new additions to the family
  • Assist our management team in recruiting scheduling and hosting on-site candidates
  • Execute the on-boarding process for new hires including coordinating computer and phone equipment procurement or processing and new hire orientation
  • Act as an extra Employee Experience reference point for general questions on holiday schedules, paydays, etc. and manage and execute general staff communication


QUALIFICATIONS:

  • Bachelor’s degree preferred with 1+ years’ experience as a Junior Office Manager or similar role
  • The ability to own, anticipate, drive, and balance multiple priorities in a fast-paced environment with diplomacy
  • Strong communication skills with employees at every level of the organization, attention to detail, resourcefulness, collaboration, time management, and organization skills
  • Have experience with event planning, including parties, corporate events, and employee engagement related activities
  • High energy and fantastic attitude; you take pride in creating a fun, productive, and aesthetic environment that inspires and brings teams together
  • Exceptionally organized and resourceful self-starter with incredible attention to detail, creative problem solving, and sense of urgency to manage high volume of tasks
  • Are entrepreneurial and take initiative – constantly be on the lookout for ways to improve both the office space and employee experience
  • Self-starter: you have the experience needed to make an immediate impact with little guidance
  • Outgoing and “roll up your sleeves” attitude to get things done quickly without sacrificing quality
  • Comfortable using web-based applications such as G-Suite, Box, Slack, etc.

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