Talent Operations Specialist at ClassPass
Missoula, MT, US / Houston, TX, US

About the Role:

The Talent Operations Specialist will work across the recruiting team to drive process standardization, system adoption, and supporting solving hiring challenges using data. Additionally, this role will be responsible for the tactical day-to-day recruiting coordination, on-boarding and overall candidate experience.  You're right for this role if you like to make processes more efficient, are willing to roll up your sleeves and provide support where needed, work well with ambiguity, and enjoy fast paced and agile environments. 

Key Responsibilities:

  • Coordination: 
    • Standardize job templates, Create job requisitions, track progress, and post/update job postings across various systems and job boards (Greenhouse, LinkedIN)
    • Support loading rubrics, tasks, assessment and/or case studies into Workday
    • Work creatively to provide the recruiting team with technical support for various system inquiries
    • Hands-on recruiting: full life-cycle recruiting for a small number of requisitions and provide sourcing support to recruiters for mission critical  to fill positions
    • Support scheduling when needed
    • Maintain documentation and support in defining and talent acquisition workflow and processes
    • Prepare and send employment agreements for candidates 
    • Onboard new hires into our HRIS system (Workday) 
    • Ensure all new hire paperwork is filed in Workday
    • Function as a subject matter specialist on our key systems, including: Greenhouse (our Applicant Tracking System) and Gem (our Candidate Relationship Management system)

 

  • Analytics: 
    • Maintain data integrity, ensuring absolute accuracy of all information between multiple systems
    • Conduct regular data and process audits to ensure data quality and identify areas of potential process improvement
    • Generate a variety of reports for different tasks (e.g. to audit requisitions in Workday, headcount reports, validate completion of background checks for new hires, weekly recruiting analytics)
    • Partner with the Recruiters and HRBP to align on accurate headcount projections and maintain data tracker
    • Support DEIB data and reporting

 

  • General Support: 
    • Collaborate with internal onboarding partners (EX Team, HM) to ensure a positive onboarding experience for all new hires
    • Initiate and audit background checks
    • Vendor contract management, track renewals, review invoices and submit for payment
    • Routinely partners with Legal, to ensure that offers letter templates are current and compliant by location and up to date in Docusign
    • Partner with Marketing, Recruiting and Operations to create and maintain external employer brand on multiple platforms (LinkedIn, Glassdoor, Careers Page, Instagram)
    • Assist with Immigration data gathering and Talent assessment in Envoy
    • Other projects as assigned

Skills & Experience:

  • 2+ years of experience with in-house recruiting operations, recruiting, or coordination
  • Hyper attention to detail, you pay attention to the small stuff
  • You love problem solving and have a natural curiosity to independently determine how things work
  • Strong communications skills and the ability to effectively interact with internal business partners at all levels of the organization
  • Super powers with Google Sheets (or Excel) (bonus points for Tableau experience)
  • Experience with an Applicant Tracking System (Greenhouse/Workday experience a plus)
  • Start-up experience preferred

Who we are

ClassPass is revolutionizing the fitness and wellness industry by bringing together the world’s best classes and experiences into one app. Founded in 2013 by Payal Kadakia, ClassPass connects members to millions of classes in 30 countries around the globe, and is now available as a wellness benefit with some of the world’s leading employers. We make it easy to prioritize your health, whether you decide to head to a local studio, play an on-demand workout or book yourself a much needed wellness appointment. Over 100 million reservations later, we truly believe that we’re just getting started.

What we believe

At ClassPass, we believe in the power of movement. But we believe in more than just that. We believe in building for the future, creating more opportunities for everyone around the world to live fully and in good health. We believe that we can always push ourselves and our company to be better, and that there is power in the hard things when we’re all working together toward the same goal. We believe in building a diverse company where a sense of belonging is felt by employees, customers and partners alike. And we believe that the secret to ClassPass’ success is its people.